State Legal Coordinator
Role description, responsibilities, start-up, ongoing, and post-incident actions
Responsibilities State Legal Coordinator
Your primary responsibility is to ensure legal and regulatory issues are identified, legal advice developed, and liaison with other legal counsel is well managed throughout the disruption.
Reporting line: You report to the State Incident Controller.
- PROVIDING legal advice and guidance to the IMT during the incident
- WRITING Declarations and instruments of their revocation as required
- ENSURING all incident response actions comply with relevant legislation, regulations, and organisational policies
- COORDINATING with external legal counsel (especially State Government Solicitors) and regulatory bodies as required
- REVIEWING legal documentation related to the incident
- SUPPORTING communication protocols to ensure legal risks are managed
- DOCUMENTING all legal decisions, actions, and advice in the IMT log
- ADVISING on potential liabilities and risk mitigation strategies
- ENSURING confidentiality and privilege of sensitive information
Start-up Actions State Legal Coordinator
- CONFIRM location of the IMT meeting room upon notification from the IMT
- PROCEED to the IMT meeting room. Bring your mobile phone, iPad/Tablet, laptop, chargers, staff access card and ensure you have access to relevant documentation
- REVIEW the IMT “Rules of Engagement” / Ground Rules and agreed behaviours:
Within IMT we will (Rules of Engagement):
- Listen to others’ expertise – no one knows everything
- Speak up if the team seems to have overlooked a key issue
- Beware of tunnel vision, maintain situational awareness
- Delegate tasks rather than having the whole team focussed on a single issue
- Recognise that our immediate decisions should be informed by longer-term considerations
- Declare each decision being made and how it is being recorded, and its deadline for action
Ongoing Actions State Legal Coordinator
- REVIEW actions taken or intended to be taken by the IMT for legal compliance and risk exposure
- MAINTAIN continuous legal oversight throughout the incident response and a log of all your activities/decisions/actions
- ENSURE confidentiality and data protection standards are upheld
- PROVIDE timely legal advice on emerging issues, including contractual obligations and liability concerns
- KEEP the IMT briefed regarding any significant issues arising
- LIAISE with external legal counsel for specialised advice or escalation
- At the end of your shift/end of day, COMPLETE your Handover Sheet for your relief or the next day
Post-Incident Actions State Legal Coordinator
- ASSIST in preparing for potential legal proceedings or investigations post-incident
- COMPILE and PRESERVE all information in your Events Tracking log, and hand it to the Incident Scribe for consolidation
- PARTICIPATE in post-incident review and debrief with the IMT