State Planning Coordinator
Role description, responsibilities, start-up, ongoing, and post-incident actions
Responsibilities State Planning Coordinator
Your primary responsibility is to develop and implement strategies that guide the organisation’s response to energy supply disruptions and for contingency planning (concurrent incident planning) during the response.
This includes developing strategies for the evolution of incident management and ensuring effective resource allocation for contingencies during this response.
Reporting line: You report to the State Incident Controller.
- COLLECTING, evaluating, processing, and disseminating planning information for use at the incident
- SUPERVISING the preparation of the Incident Action Plan and providing strategic input to its development
- ESTABLISHING information requirements and reporting schedules for the Planning Section units
- DETERMINING if specialised resources are required to support the incident
- ANALYSING information on alternative strategies
- PROVIDING periodic predictive updates on the incident potential
- OVERSEEING preparation of the Incident Demobilisation Plan
Start-up Actions State Planning Coordinator
- CONFIRM location of the IMT meeting room upon notification from the IMT
- PROCEED to the IMT meeting room. Bring your mobile phone, iPad/Tablet, laptop, chargers, staff access card and ensure you have access to relevant documentation
- REVIEW the IMT “Rules of Engagement” / Ground Rules and agreed behaviours:
Within IMT we will (Rules of Engagement):
- Listen to others’ expertise – no one knows everything
- Speak up if the team seems to have overlooked a key issue
- Beware of tunnel vision, maintain situational awareness
- Delegate tasks rather than having the whole team focussed on a single issue
- Recognise that our immediate decisions should be informed by longer-term considerations
- Declare each decision being made and how it is being recorded, and its deadline for action
Ongoing Actions State Planning Coordinator
- DEVELOP & MAINTAIN Incident Action Plans in collaboration with other IMT members
- MAINTAIN a log of all your activities/decisions/actions
- PROVIDE timely plans to the IMT
- KEEP the IMT briefed regarding any significant issues arising out of your area of responsibility
- At the end of your shift/end of day, COMPLETE your Handover Sheet for your relief or the next day
Post-Incident Actions State Planning Coordinator
- ASSIST in updating the Incident Action Plan and develop handover and demobilisation plans
- COMPILE and PRESERVE all information in your Events Tracking log, and hand it to the Incident Scribe for consolidation
- PARTICIPATE in post-incident review and debrief with the IMT