State Safety Coordinator
Role description, responsibilities, start-up, ongoing, and post-incident actions
Responsibilities State Safety Coordinator
Your primary responsibility is to safeguard the health and safety of staff, clients, and visitors by monitoring risks, coordinating emergency procedures, and ensuring compliance with workplace safety requirements during the disruption.
Reporting line: You report to the State Incident Controller.
- MONITORING and alerting on staff welfare issues (fatigue, downtime, etc)
- PROMOTING and encouraging all to consider and ensure Safety and Health
- ENSURING compliance with Health and Safety policies
Start-up Actions State Safety Coordinator
- CONFIRM location of the IMT meeting room upon notification from the IMT
- PROCEED to the IMT meeting room. Bring your mobile phone, iPad/Tablet, laptop, chargers, staff access card and ensure you have access to relevant documentation
- REVIEW the IMT “Rules of Engagement” / Ground Rules and agreed behaviours
Within IMT we will (Rules of Engagement):
- Listen to others’ expertise – no one knows everything
- Speak up if the team seems to have overlooked a key issue
- Beware of tunnel vision, maintain situational awareness
- Delegate tasks rather than having the whole team focussed on a single issue
- Recognise that our immediate decisions should be informed by longer-term considerations
- Declare each decision being made and how it is being recorded, and its deadline for action
Ongoing Actions State Safety Coordinator
- MAINTAIN a log of all your activities/decisions/actions
- ENSURE all safety equipment and processes are made available in a timely manner
- PROVIDE an interface for the Response Team for Human Resources and Welfare related issues
- MONITOR for Hazards created by the initiating event (toxic chemicals, energised equipment/UPS, etc)
- MONITOR and advocate for staff safety throughout the major incident (esp continuous hours worked)
- PROVIDE support for the State Logistics Coordinator, if the situation allows for it, and if they need additional help
- At the end of your shift/end of day, COMPLETE your Handover Sheet for your relief or the next day
Post-Incident Actions State Safety Coordinator
- COMPILE, PRESERVE, and CONSOLIDATE all information in your Events Tracking log, and hand it to the Incident Scribe for consolidation
- In collaboration with the Safety and HR Teams, ENSURE all records (particularly those including personnel and PII) are securely stored or destroyed
- PARTICIPATE in post-incident review and debrief with the IMT